Replace Door Lock for Hotel Rooms: What Factors Need to be Considered?

For hotel owners, hotel room door locks have always been essential parts of hotel hardware products that must be considered. A good hotel lock system can bring benefits to the hotel and hotel residents, convenience, and safety.

But there are still many hotels on the market that use old-fashioned magnetic card hotel locks or TEMIC hotel locks. After some years of use, the hotel’s old door locks can no longer meet modern hotels’ needs.

More and more hotels are preparing to replace door locks with the RFID hotel lock system for their hotel room doors. But before you are ready to replace door lock for your hotels, do you know what factors need to be considered when replacing hotel locks?

This article will comprehensively introduce all the factors that should be paid attention to when you are ready to replace door locks and help you to complete the hotel door lock replacement work smoothly, safely, and safely. 

These factors are mainly divided into:

Hotel door lock installation

1, Accurately old hotel door lock measurements

Here is the first question, when you consider to replace door lock for hotels, will you consider to replace the hotel door first? This question is essential and will lead to the next question.

If you do not replace door for your hotel, the next question is:  Please make sure that the new hotel lock can be installed or covered in your original old hotel lock position. That is, you must confirm and offer accurately old hotel door lock measurement parameters.

Accurately old hotel door lock measurements - Replace Door Lock for Hotel Rooms: What Factors Need to be Considered?

The hotel door lock measurements parameters that need accurate measurement are as follows:

  • Mounting hole distance of old hotel lock plate:
  • The length and width of the front and rear panels of the lock:
  • Lock mortise size:
  • Distance from door edge to inner and outer lock body:
  • Door thickness:

2, Hotel Door Measurements and Confirmation

Hotel Door thickness

When you are ready to replace door lock for your hotel, please make sure you can offer the exact hotel door details and measurements. Different door specifications and thicknesses will use different hotel lock and lock mortises, and the lock mortise is an essential part of the hotel lock.

  • For  door thickness between 38-65mm, choose hotel locks with American standard lock mortise,
  • If your hotel door thickness less than 38mm, choose the hotel lock with a European standard lock cylinder (a European standard lock cylinder is used in Europe and Vietnam).

In any case, please provide the thickness of the hotel door to find a suitable hotel lock.

How many hotel room doors are left-hand opening and right-hand opening?

As it is difficult to assemble and replace door lock for your hotel by yourself, it is not recommended to adjust the left and right door opening after receiving the new hotel lock. The best way is to determine the number of hotel locks for the left-hand opening and right-hand you need when placing an order so that the supplier can set it in advance. This will help you reduce the time of door lock replacement work for your hotel.

left hand opening and right hand opening hotel locks - Replace Door Lock for Hotel Rooms: What Factors Need to be Considered?

Are there any public hotel doors in your hotel?

When you are ready to replace door lock for your hotel, please don’t forget to consider the public doors.

Hotel public doors are mainly used in lobbies, restaurants, corridors, gyms, and other areas. If you want hotel customers to use room cards to enter the above areas, please confirm how many public doors in these public areas need hotel locks, and then please inform the hotel lock system supplier in advance. The hotel locks suppliers can set corresponding special hotel locks for these public doors.

Does your hotel Lock supplier provide comprehensive Hotel door lock installation instructions?

When you try to replace door lock for your hotel, one problem you have to face is the hotel lock installation work. If you want to install and finish hotel door lock replacement work by yourself, then a complete hotel lock installation guide or video will be effective to help you successfully complete the installation of hotel locks.

Here is ShineACS Hotel Door Lock Installation Guide- Help you know how to install the hotel door lock correctly!

Hotel lock system management software and hardware compatibility

Hotel door lock replacement work is not always easy. You will have to consider hotel door lock hardware and hotel lock system management software compatibility issues when you prepare to replace door lock for your hotel.

If your old hotel lock is an RFID card lock system, you should have the corresponding hotel card encoder and hotel lock system management software. But when replacing the old hotel lock, you may ask the following two questions:

1. Can the newly purchased hotel lock be directly applicable to your old hotel lock system management software and card encoder/issuer?

Unless you buy new hotel locks from the same hotel lock manufacturer or supplier, the new hotel locks cannot be used with your previous hotel lock management software and card encoder because different hotel lock manufacturers or suppliers have various encryption methods for their hotel locks, management software, card encoders, and room cards. Therefore, the hotel lock system products of different manufacturers are not compatible.

2. Can the newly purchased hotel lock be used together with the old hotel lock?

In some cases, maybe only parts of your hotel lock are broken, and you want to replace door locks for these broken parts, then you may ask this question.

If you buy new hotel locks from the same manufacturer or supplier, you can use them together. But if not, and you still want to use it with the old hotel lock. At this time, you may need to use two different hotel lock system management software, card encodes, and hotel room cards from different manufacturers, so that they can be used together. But obviously, this solution is not so suitable.

To make your hotel management more convenient, our advice is to use hotel locks from the same manufacturer as much as possible or replace all old hotel locks.

Of course, another solution only considers replacing the mainboard part of the old hotel lock. You can buy a new PCB board of hotel lock, card encoder, room cards, and management software from another supplier. Then replace the mainboard part of the old lock with a new PCB board.

3, Does your hotel Lock supplier provide comprehensive software operation instructions?

The operation of hotel system management software is very important to the hotel lock system. Especially when you are processing your hotel door lock replacement work.

You have to use the management software to carry out a series of hotel room management operations, such as setting each lock to the corresponding door and issuing corresponding room cards to hotel customers. Set the usage time of the room and so on.

The comprehensive software operating instructions will help you configure the entire system correctly and quickly, and then serve your hotel as soon as possible and better.

You can have a look at ShineACS Hotel Lock System Software Operation Instructions for your reference.

Consider the improvement function of hotel lock systems When replacing door lock for the hotel

Many hotels only use simple hotel door lock systems, which are only used on hotel room doors. So When you are ready to replace door lock for your hotel, please also consider more hotel lock system functions.

For example, do you need the hotel key card energy-saving switches and hotel elevator control system?

Imagine a scenario:

  • You want your hotel guests to use the room card to use the hotel elevator and enter the corresponding floor after getting the room card.
  • The hotel guests must use this room card to open the door.
  • The hotel guests must use this room to supply power to the guest room.
  • The hotel guests must take out this room card when you go out to power off the room to ensure safety.
  • The hotel guests must use this room card to enter other hotel activities such as gyms, restaurants, and bars.

When you replace door locks for your hotels, the hotel lock system’s improvement functions will effectively provide the hotel with a safer, more assured, and convenient environment.

To achieve these functions, hotel key card energy-saving switches and hotel elevator control systems are your best choice.

1, Key Card Hotel Energy Saving Switch

The hotel energy-saving switches adopt a Mifare card or Temic card to take power. It is specially designed for various star hotels, motels, budget hotels, apartments, and office buildings.

The power hotel energy saving switch is installed on the doorway’s sidewall in the hotel guest room. When the hotel guests check-in, the guest inserts the room card (door opening card) into the hotel card switch, and the total power in the room is turned on. Remove the room card; the room power will be powered off after 8-15 seconds, effectively achieving hotel energy saving.

hotel energy saving switches - Replace Door Lock for Hotel Rooms: What Factors Need to be Considered?

For more information about the hotel key card energy-saving switch, please visit this article: What is Key Card Hotel Energy Saving Switch, and how does it save power for hotels?

2, Hotel Elevator Control Systems

The intelligent hotel elevator access control system is specially developed to match the hotel’s electronic lock system and is used for floor button control of hotel elevators. You can directly use the Mifare room card issued by the hotel door lock management software.

After the guest gets the room card, they can only use the room card to swipe the elevator to use the elevator and select the corresponding floor. To a certain extent, it reduces the entry of irrelevant personnel and brings a quiet and safe environment to the guest room area. The hotel elevator requires a credit card, carrying a certain sense of security to hotel guests. More and more hotels are also taking such measures.

hotel elevator and door control system compositions - Replace Door Lock for Hotel Rooms: What Factors Need to be Considered?

For more information about the hotel elevator control system, you can check this article: What is an Elevator access control system for hotel security?

Whats Types of Electronic Door Locks for Hotel door lock replacement?

When you want to replace door lock for your hotel, another essential consideration for the hotel door lock replacement is what Types of Electronic Door Locks you will need. There are currently three main types of hotel locks commonly used: Temic hotel lock system, Mifare hotel lock system, and Bluetooth Smart hotel lock. So which type of hotel lock system is more appropriate?

  • Mifare hotel lock: use a Mifare card to control the lock. The frequency is 13.56Mhz
  • Temic hotel lock: a lock that uses a Temic card to control the lock, with a frequency of 125Khz
  • Bluetooth smart lock: a smart lock that uses mobile phone Bluetooth to control the lock

The main difference between Mifare hotel lock, Temic hotel lock, and Bluetooth smart door lock

1, MIFARE hotel lock, MIFARE card locks for hotel rooms is currently the world’s most used. It has the most mature technology, the most stable performance, and the most significant memory capacity of an inductive smart IC card.

MIFARE cards can be used as a room card to open the door lock of a hotel room and can use the same MIFARE card on the access control system of other areas of the hotel.

For example, suppose your hotel has elevators. In that case, energy-saving switches, restaurants, bars, gyms, and other areas are equipped with access control equipment. You can use this MIFARE room card to enter and consume. 

2, Temic hotel lock can only be used as a hotel room card (there are also Temic power switch and ladder control. Others are more difficult to get).

For hotel applications, 13.56MHz RFID technology will be better in security, reliability, and system scalability.

3, Bluetooth smart lock: Because it can perform related operations on the lock remotely through a mobile app via Bluetooth, it is especially suitable for apartments and AIRBNB rooms.

Therefore, after the above comparison, I hope that when you are ready to replace door lock for your hotel, please consider what kind of hotel lock system your hotel needs and then choose.

The Cost To Replace Door Locks for Hotel Door:

As the most important thing to consider in the work of door lock replacement, the hotel owners will have to consider the cost to replace door lock. It is better to know the various cost to replace door locks for your hotels when preparing hotel door lock replacement work. It will help you to better budget for the hotel door lock replacement work so that the hotel lock system products can be selected according to the budget.

Now, we will carefully discuss the cost to replace door locks for your hotel. The main cost to replace door locks includes:

  • Hotel door lock cost.
  • Hotel management software cost to replace door locks
  • Hotel key card cost to replace door locks
  • Shipping cost.
  • Hotel door lock installation cost.

1. Hotel lock cost

Without a doubt, you will have to buy new hotel locks and other hotel lock system products when you are ready to replace door lock for your hotel. The price of the hotel lock itself is affected by function, material, brand, etc.

  • For example, hotel locks with MIFARE cards are more expensive than TEMIC hotel locks.
  • The 304 stainless steel hotel lock is more expensive than ordinary stainless steel or aluminum alloy.
  • The international hotel locks of notable brands are much more expensive than some common brand hotel locks.
  • The price of common ordinary RFID hotel locks is between 25-45, and the cost of some large brands may reach between 60-150 US dollars.

2. Hotel management software cost

When you are ready to replace door lock for your hotel, please ensure that the supplier provides the corresponding hotel lock system management software and registration code.

Standard hotel management software price: Most hotel lock system manufacturers will provide corresponding free management software.

Different suppliers may charge a specific cost for the software. Of course, it depends on whether the software provided is necessary hotel lock management software or Integrated hotel management software with PMS function. Please consult with the provider before purchasing the specific cost.

Customized hotel management software cost: You may want to have customized hotel management software with your hotel information and contact information in some cases. At this time, a particular software development cost is required. The specific price will be determined according to the different functions and customized information.

Hotel registration software cost: When using the hotel lock software, you must enter the corresponding registration code in the software to use it usually. Before purchasing the hotel lock system, you must ask whether the supplier provides a free registration code. If the fee is charged, is it an annual fee or another method of assessing?

ShineACS Locks will provide free hotel lock system management software with a permanent registration code. If you need it, please contact us at any time.

3. Hotel key card cost

When you want to replace door locks for your hotel, maybe you want to choose more personalized customized services for your hotel, such as using a personalized hotel room card.

Standard white hotel key card cost: Generally, a white hotel key card’s price is 0.8$-2$ per piece.

Customized hotel key card cost: Most hotels expect the guest to use the room card with hotel information. At this time, the hotel’s room card needs to be customized printing service. This service can be carried out at the corresponding hotel lock provider, and the customization hotel key card cost is approximately 100$ for each bulk purchase.

4. Import shipping cost from China

When you are ready to replace door locks for your hotel, please must consider the shipping cost of imported hotel locks.

Because the hotel lock’s weight is about 2.5-3.5KG, which will vary due to different materials and sizes when the quantity of hotel locks is large enough, the overall weight will be huge. The corresponding import shipping costs will increase a lot.

And different shipping methods have a direct impact on shipping costs. Especially during the epidemic, the reduction of international cargo flights has increased transportation costs.

Therefore, we suggest that according to the country where you import hotel locks, the quantity you purchase, and the time required for your project, you can choose a reasonable Mode of transportation. The following is a comparison of the three modes of transportation:

  • Express shipping: the fastest time, usually 5-10 days. The cost is the highest, at about 6-10$ per kilogram.
  • Airfreight shipping: The time is relatively fast, usually 7-15 days, and the cost is relatively high.
  • Sea Shipping: the slowest time, generally 25-40 days, the lowest cost.

For example, if you can buy hotel locks with no more than ten sets, it is recommended to use express transportation, such as TNT, DHL, FEDEX, etc.

When the quantity purchased is 50-100 units, consider using air freight.

When there are more than 100 units, the weight will be huge at this time. It is recommended to use the shipping method.

5. Hotel door lock installation cost

We do not recommend hotels to carry out hotel door lock replacement and installation work by themselves.

Although the hotel lock suppliers generally provide hotel lock installation manuals or installation videos, lock and door measuring, opening, assembling, and debugging for an inexperienced person is difficult. It is still a relatively complicated task. Therefore, we suggest that you directly find an installer that provides installation services locally for installation or finds a hotel lock supplier that can offer installation services locally.

The hotel door lock installation cost is about 60-100$ per hotel lock.

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